How to Fill Out the NY Homeschooling Quarterly Report

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How to Fill Out the NY Homeschooling Quarterly Report

Filling out the homeschool paperwork for NY can seem intimidating. It is easy for us to overthink, procrastinate, and feel overwhelmed. However, it isn’t as bad as our mind makes it seem. Trust me, I have struggled with not knowing what to do and feeling like these forms were impossible. Then I buckled down and did it, and if I can do it, you can too. I will walk you through step by step how to fill out the NY Homeschooling Quarterly Report. There is even a video at the end of this post where you can see me filling one out! Before we begin, please take a moment to pin this post to your homeschooling board.

Filling Out The NY Homeschooling Quarterly Report

You can download, print out, or fill it out directly on the computer. This walkthrough is appropriate for any quarter and any year, just adjust which quarter you check off on the top of the form and the year/date on the form.

Filling Out The Top Section of the Homeschooling Quarterly Report

First, fill out the top of the form with the last name, first name, and grade level of your student. You can also write in the 9 digit NYC ID, if your child went to traditional school this number is on their school papers (check their report cards). If your child is starting their school journey as a homeschooler the Department of Education will provide this number when they send you the acceptance of your Individualized Home Instruction Plan (IHIP). Lastly, fill out the date you are submitting the quarterly report.

Next Section of The Homeschooling Quarterly Report

This next section is the meat and potatoes of this form. This is where all the magic happens. Take a deep breath and let’s dive in.

First, we are going to list all our subjects. If you go back to your IHIP you will notice that we have an extensive list of subjects to cover and then you may look at the quarterly report and see that they are a few sections short. Remember, many subjects can be combined and if need be you can write on the back. I will show you how I am currently filling mine out.

I have listed Math, Reading, English/Writing, Geography, History, Science, and then I crush in all the “extra” subjects like Music, Art, Computer, Vocabulary, Foreign Language, Physical Education, etc. You can write these on the back if you like or combine them with the other subjects.

Next, we are going to describe the material covered. A great way to do this is to think of the topics covered in each subject, maybe you covered the first three chapters of your math book, you can list the titles of the chapters here, or you can simply write that they learned multiplication, division, rounding, area, perimeter, etc. Most likely you will not be able to fit all the things you taught in great detail. That’s okay, just list what was taught/learned.

Filling Out NY Homeschooling Quarterly Report: Grades

Grades! I know you all are stressing over the grades, because I have too. The first time I did the quarterly report I put percentage grades. I actually marked each of my daughters worksheet reviews as tests and then averaged them and gave her grades like that. You can do this, you can also just write Pass or Fail on it. Here in NY our children will have to take assessments at certain points so you are only hurting yourself and your child if you don’t reflect their actual knowledge accurately on the quarterly reports and end of the year written narratives.

Filling out NY Homeschooling Quarterly Report: Hours

The hours for the quarter are another area we all stress over. Our typical homeschool day, sitting with a computer or books and worksheets can take 2 to 3 hours per day, however we also spend about an hour or so reading in the evenings, they also spend time on the computers learning typing and coding that doesn’t typically get counted as mandatory homeschool hours each day/week. They do art and science on certain days which takes more time than those typical 2-3 hours. Their music lessons also take time and when they went to soccer that would take an hour or so. All of this time adds into your homeschool hours. The goal is to get as close to the 225 hour approximate average as possible.

Fill Out the NY Homeschooling Quarterly Report With Me (Video Walkthrough)

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2 Comments

  1. This was great. I have been homeschooling my son, this will be my third year but first year I have to report to the state. All very new to me. I just love your site and its so encouraging to see another mom homeschooling two kids just like me. I heard you mention “the arrow” a few times. Not sure what that is but I am going to look into it.
    I was wondering what apps you have used for your subjects as reinforced learning as Id like to get my son using something to make it fun for him. Thank you for posting this vid!

  2. This is my 1st year HS my son. Thank you so much for taking the time to put this page together. Super informative.
    I’ve been so nervous about filling out the paperwork. This helps so much

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